How to say "Thank You" to your Assistant

Let them know how indispensable they really are...

Administrative Professionals Week (April 20th – 24th) is the most widely observed workplace recognition event. The International Association of Administrative Professionals organized the first Secretaries’ Week in 1952 to recognize secretaries for their contribution in the workplace.

Where would we be without our administrative professionals? On April 20th to 24th remember to honor and acknowledge all those people at work who help make our lives easier - our personal assistants, office managers, secretaries and clerical supervisors, free up our time, leaving us to do what we do best.

Often, we take them and what they do for granted and forget to recognize the fact that our success is often dependent on their being there for us. But how do you maintain a professional relationship with your assistant, and still show your appreciation for their work?

Why not show how much you appreciate them this time of the year. Here are 5 helpful tips, based on the experience of some of our clients:

1. Hand write a thank-you note

Sending an email or texting is of course a lot faster but a handwritten note is a much more personal and warm gesture. Your assistant will appreciate it.

2. Recognize them publicly 

If you are thanking your assistant on behalf of the department or group, then by all means use email. Make sure you copy the relevant members of the department or group on the email. This will show public recognition of your assistant’s contribution and hard work.

3. Be specific

Spell out exactly what your assistant is being thanked for. For example, you can thank her for being proactive; for taking the initiative in doing something without being told; for working long hours under stressful conditions; or simply for just being an invaluable member of the team.

4. Consider sending a small gift 

Especially if your assistant has performed very well. Your assistant will appreciate it if you consider his/her personal interests when choosing a gift. This will show your thoughtfulness.  Flowers or gift basket, will make great `emotionally neutral’ gifts.

5. Avoid gifts that are too utilitarian

Nobody wants a gift that is directly job related, even if they are state-of-the-art pencil sharpeners or computer monitor screens! Not only are such gifts considered big letdowns, it will imply that you have not bothered getting to know your assistant enough to know their personal interests. If your assistant has always been putting your needs and requirements ahead of his or her own, you can do the same this upcoming appreciation week.

Be creative, and take this opportunity to say `Thank you’ to the people who matter. Whatever you decide to do, just keep in mind that your gift should show your thoughtfulness and gratitude towards an indispensable member of your team.

Office coordinators, assistants, and receptionists are often the brains behind the operation. Say thanks to the competent hands moving your company into the future with  a gorgeous gift delivered straight to their desk or home.